Code

• work directly under the control of the District Municipal Commissioner.
• exercise the powers delegated by the District Municipal Commissioner.
• be responsible for efficient administration and for the proper conduct of business assigned to his respective department.
• make proper and equitable distribution of work among the officers subordinate to him and review such distribution from time to time.
• stand responsible for conducting the business of his department in the meetings of the Council Committee or Sub-Committee.
• submit cases to the District Municipal Commissioner.
• assist the chairmen and District Municipal Commissioner in the formation of policy.
• execute the sanctioned policy.
• keep the District Municipal Commissioner, generally, informed of the work of his department, and important cases disposed of by him.
• suggests a definite line of action while submitting a case for orders of the District Municipal Commissioner.
• resubmit the case to the District Municipal Commissioner inviting his attention to the relevant rules, bylaws or government policy where the orders of the District Municipal Commissioner or Chairman appears to involve a departure from rules, bylaws or government policy.
• issues with the approval and on behalf of the District Municipal Commissioner standing orders specifying the cases or class of cases which may be disposed of by an officer sub-ordinate to him.
• maintain coordination and liaison with the council’s committee and assist the committee concerned:
• in the event of difference of opinion between the departments, and primarily concerned, shall submit the dispute to the District Municipal Commissioner for orders.
• all cases submitted to the Chairman shall be routed through the District Municipal Commissioner.

Transaction of business.

• The business other than the business transacted in the departments shall be transacted in such manner as the District Municipal Commissioner may determine.

Executive action.

• Every executive action of the Council shall be taken in the name of the council.

Note of the Council.

• Note submitted to the council shall include a summary containing the relevant facts, points for decision and specific recommendations.

Reference to the Government.

• No reference of important and ordinary nature shall be made to the KMC and Government except with the approval of the District Municipal Commissioner or Chairman / administrator.

Disposal of business.

• The Administration Department shall issue the business of the department not provided herein instruction as to the manner of disposal of business.
• Every order shall be passed in writing and in case of verbal orders the officer receiving it shall reduce it to writing at the earliest opportunity and confirmation thereof shall be obtained.
• If any order contravenes a law, rule or policy decision it shall be the duty of the next below officer to point it out to the authority passing the order.

Contracts.

• Contracts shall be made or executed on behalf of the Council in accordance with contract rules - 1980.

Consultations.

• When a case concerns more than one department the department primarily concerned shall consult the other department before issuing any order or submitting it to the District Municipal Commissioner or Chairman.
• When a case is referred by one department to another for consultation, all relevant facts and the points for consideration shall be clearly stated.
• A department may for the purpose of information transmit a copy of the communication or show a case to such other office if it considers to be of any interest or profit to them.

Acknowledgment.

• Every communication received in a department shall be acknowledged, carefully considered, and disposed, and particular attention shall be paid to those items of works in which action is required on application, soliciting permission, assistance, or specified services.

Instrument.

• An order or instrument shall be signed by the head of the departments, except in cases , where an officer has been specially empowered to do so.

Period of disposal.

• Every head of the department shall as far as possible prescribe standardized periods of disposal for various categories of references with in his department or office.
• The working of standardized time limits shall be vigorously enforced.

Arrears list.

• The monthly arrears list shall be prepared regularly in each department and office.
• The heads of the department shall examine the list carefully and ensure early disposal of arrears
• The head of the department from time to time make surprise checks to ensure strict compliance of items in period of disposal (just above).

Administration Department.

• The administration shall be consulted in all service matters.

Concurrence of Finance Department.

• No department shall without prior concurrence of the finance department issue any orders which directly or indirectly affects the finances.

Communication to the press.

• No servant of the Council shall unless generally or specifically authorized in this behalf communicate to the press, officials belonging to other Government offices or any private individual any information required directly or indirectly from official record or in the discharge of his official duties.
• The administration department for treatment and custody of the official documents and information of a confidential nature shall issue detailed instruction.
• Official news or information shall ordinarily be conveyed to the press through the public relations office in the manner prescribed by the department.
• No person other than the District Municipal Commissioner shall act as official spokesman of the Council.

Correspondence.

• The District Municipal Commissioner with the provincial government shall conduct correspondence in respect of subjects allocated to a department.
• No officer or servant of the Council shall approach the higher authorities without the prior approval of the head of the department.
• No servant of the Council shall make direct correspondence with the higher authorities.

Law Department.

• Responsibilities include:
  • Legal questions.
  • Interpretation of any law.
  • Feasibility of instituting or defending civil or criminal proceedings in which Council is involved
• No department shall finalize the drafts of statuary rules, regulations, notifications or orders unless the law department vets them.
• The law department shall vet every legal document sent by a department of office.